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MEMORANDUM · Q2 2026

RE: Reserve fund compliance for self-managed associations.

TO
Volunteer boards
STATUS
Action required

Reserve compliance software for boards that have outgrown spreadsheets.

Gavelhouse helps self-managed HOA and condo boards separate reserve funds, track state requirements, and produce the reports a board needs when owners, lenders, or auditors start asking questions.

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30-day free trial. No credit card. Flat annual pricing.

§ 1 · Remediation

How Gavelhouse turns loose records into board-ready controls.

FindingControlStatusReference
F-01 Two-bucket ledger Resolved CA §5550 / FL §720.303(7)
F-02 Reserve study tracking Resolved NV NRS 116.31152
F-03 State rule pack Resolved CA / FL / NV / TX
F-04 Audit pack exports Resolved Board-ready evidence

§ 2 · Exhibits

Exhibit A

Two-bucket ledger

Operating Reserve
Exhibit B

Audit pack manifest

balance-sheet.pdf
reserve-ledger.pdf
board-minutes.pdf
owner-roster.csv
Exhibit C

State rule pack

CA v2026.2 · FL v2026.2 · NV v2026.1 · TX v2026.1

§ 3 · Why this exists

QuickBooks records transactions.

It does not know which dollars are regulated reserve dollars, when a study expires, or what packet a board needs when an owner asks.

Gavelhouse records the board's defense.

Funds, decisions, owner work, and state-specific compliance evidence stay in the same board-ready operating record.

§ 4 · Schedule of fees

Choose by community size and compliance scope.

Starter

A single volunteer board self-managing one community up to 50 homes

$14.50/mo

Up to 50 homes. Billed annually.

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Most common

Growth

A mid-size volunteer board that needs owner-facing operations alongside fund compliance

$39.50/mo

51-200 homes. Billed annually.

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Scale

A larger self-managed community that needs audit-grade reporting and month-end close

$74.50/mo

201-500 homes. Billed annually.

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Portfolio

A multi-community operator or management company overseeing multiple associations

$149.50/mo

500+ homes. Multi-community operators.. Billed annually.

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§ 5 · Acknowledgement

Bring the board record into one defensible place.

Start with reserve discipline, then give the next treasurer cleaner books, clearer decisions, and less cleanup than the one you inherited.

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Angel Campa

Builder · angel.campa@gavelhouse.app Independent